MPS Functions LTD Trading as: The Venue Terms
and Conditions
Please read the following terms and conditions carefully as they will form the basis of the contract for booking The Venue Conference & Banqueting Centre. These terms and conditions should be read in conjunction with the guidance for booking as that document also forms part of the contract. You should only sign the Confirmation of Booking Form if these terms and conditions and the guidance for booking are acceptable to you.
1. Hire
1.1 This contract should not be booked until the client has signed the Booking Form and paid to the management of The Venue a deposit of £1,000.00 in cleared funds.
1.2 The signature on the Booking Form of the client or his/her authorised agent should be deemed as agreement to the terms and conditions set out the guidance of the booking previously provided which both form part of the contract.
1.3 Where another party enters into a joint function with the client, e.g. where a promoting organisation is also involved and has signed the contract on behalf of the client, the other party should also be deemed to accept the obligations set out and should be jointly and severally liable with the client under this contract.
1.4 The client should ensure that his/her employees, agents, contractors, bands, p.a. companies, caterers, decorators and any other third parties including the guests and customers strictly observe and perform the terms and conditions of this contract and the guidance for booking at The venue.
2. Hire Fee
2.1 The client should pay the balance of the hire fee, equipment hire and additional charges in full to The Venue 28 days prior to the event date.
2.2 Final numbers for catering must be given by the client to The Venue at least 14 days prior to the event date. This will be the minimal numbers charged for the event. Any additional numbers that are catered for (where possible) will be billed separately at The Venue's usual rates.
2.3 The Venue may charge the client for any expense incurred by themselves for additional security arrangements that the management of The Venue deem necessary for the type of function.
2.4 The Venue does not permit the use of the following special effects such as Indoor fireworks, smoke machine, confetti bombs, party poppers and silly string. If this condition is not complied with The venue will charge the client £500.00.
3. Use
3.1 The premises should not be used by the client for any other purpose other than as a venue for the event and only during the event hours.
3.2 The Venue and its employees, agents or authorised personnel should have access to all areas of the premises at all times.
3.3 The client should maintain good order at the premises on the event date and should not at any time do or permit any act or engage in any conduct which may, in the option of the management of The Venue, adversely affect the security of the customers or the premises or business of The Venue.
3.4 The client should at the end of the event leave the premises in the same order as they were found immediately making good any damage and loss caused to The Venue
3.5 The client should not cause any obstruction or block any fire exit or remove or tamper with any fire safety appliances.
3.6 No additional alterations or extensions from electrical appliances should be permitted without the previous written consent from The Venue.
3.7 Any equipment or property on the premises belonging to the client, the client employees, agents, bands, p.a. companies, decorators, guests, customers and any other third parties is strictly at their own risk and must be removed at the end of the event. The Venue will not accept any liability for any loss or damage of any equipment or property however or by whomever such loss or damage may be caused.
4. Displays
4.1 No decorations, flags, banners or advertisements etc should be displayed on or outside the premises without the previous written consent of The Venue which must be obtained at least 14 days prior to the display or transmission. Any items so displayed will be immediately be removed if required to do so by The Venue for any reason.
5. Licences
5.1 All conditions attached to The Venue Liquor Licence, Hours Certificate, public Entertainment Licence and any other licence that The Venue may hold should be duty observed by the client. The client should be deemed to have had notice of all such conditions and copies may be seen on application to the management of The Venue.
5.2 The client should comply in all respects with the conditions, requirements and regulations of the local authority, local licensing authority and fire authority and all laws which may relate to the event or the premises and should not cause or permit any act or behaviour which would or might constitute a breach of any statutory provision, order or requirement.
6. Cancellations
6.1 If the client cancels this contact for any reason, he/she will lose the deposit in full
6.2 In respect of a cancellation in excess of three calendar months before the event date, the client should pay to The Venue within 7 days of The Venue's demand, 50% of the hire fee.
6.3 In respect of a cancellation of less than one calendar month before the event date, the client should pay The Venue within 7 days of the Venue's demand. 100% of the hire fee
7. Disclaimer
7.1 The Venue will not be liable for the death or injury to any persons or damage to any property or any losses, claims, demands, actions, proceedings, damages, cost or expenses or any other liabilities incurred by the client or the client employees, agents, contractors, bands, p.a. companies, caterers, decorators, guests, customers or any other third parties in the exercise of this contract save for any death or injury caused by the negligence of The Venue.
7.4 The Venue will not be deemed to be in breach of this contract or otherwise liable to the Client in the event of the performance being rendered wholly or partially impossible due to circumstances beyond The Venues reasonable control including, without limitation any act of God, any damage by fire, industrial action, inclement, weather, flood, lightening, electrical or mechanical failure, gas failure, omission by Government or local authorities or other competent authority, the act or omission of any party for whom the company is not responsible.
7.3 The Venue is not responsible for the quality of the performance or times of performance of any contractors, sub-contractors or third parties employed by the client or the company for the event.
8. General
8.1 The benefit of this contract is personal to the Client and the Client can assign or transfer the rights or obligations under this contract to any other party.
8.2 Failure by the company to enforce at anytime or for any period anyone or more of the terms and conditions of this contract should not be a waiver of them or of the right at anytime subsequently to enforce all the terms and conditions of this contract.
8.3 No amendment, alterations or variations to this contract will be valid unless agreed in writing by the company.
8.4 All notices given by either party shall be in writing and will be sufficiently served if delivered by hand or sent by post or facsimile transmission to the other party at the address set out on the Booking Form.
8.5 The Client's address for service will be at:
MPS Function Ltd trading as: The Venue,
171-173 High Street, Dudley, West Midlands, DY1 1QD.
8.6 The Heading in these terms and conditions and in the guidance for booking is for convenience only and will not affect their interpretation.
8.7 This contract replaces any other preceding agreement, whether written or verbal, between the parties.
8.8 The contact will be governed by and construed in all respects in accordance with the Laws of England and each party hereby submits to the non-exclusive jurisdiction of the English Courts.
8.9 The management reserve the right to refuse entry.
